Belvedere College - Charity Fundraising Policy

Charity Fundraising Policy

Charity Fundraising Policy

Belvedere College Charity Fundraising Policy

In accordance with its Mission Statement, the College has a long-standing commitment to demonstrating social concern. It does so, directly, through socially responsible activities and immersion programmes both in the local community and in the wider world and, indirectly, through fundraising activities for charitable purposes.

Fundraising may be carried on throughout the academic year and by all students in the College. The College acknowledges that these activities contribute to the building of community among those who participate and help to form students in unselfishness and resourcefulness, as persons for others, whilst simultaneously, raising practical financial support for specific charities.

Categories of Charitable Causes
Charities supported by Belvedere College, S.J., fall into four categories:
(1) charities that are closely associated with the College and in respect of which there is a longstanding tradition of support, e.g. Belvedere Youth Club;
(2) charities which may, from time to time, apply for support through the appropriate procedures;
(3) charities which arise on an emergency basis; and
(4) internal charitable causes.

Designated Committee
Applications for fund-raising to support the charities in categories 1, 2 and 3 shall be received and assessed by the Jesuit Identity Committee (hereinafter the ‘Committee’). 

In accepting applications for fundraising activities the Committee, in its decision, shall specify when, where and how, such permitted fundraising are to be conducted.  Submissions in this regard are required of applicants when completing a Charity Application Form, which is available on the College website.  

Only those fundraising activities approved by the Committee shall be carried out in the name of Belvedere College and/or through the use of school facilities.

To ensure that an even distribution of time is allocated to fundraising activities and with a view to preventing any particular group from being over-targeted, fundraising activities shall be spread as evenly as possible throughout the academic year.

A calendar of fundraising events shall be created and maintained by the Director of Faith and Service Programmes.

In the event that use of the O’Reilly Theatre or Belvedere House is requested for any College fundraising event, an application form shall be completed and submitted jointly to the Director of Faith and Service Programmes and the Business and Theatre Manager. The application form is available HERE. No public announcement shall be made about any such event unless the prior consent of both has been received.

Category 1 Charities
The College continues its long standing commitment to Category (1) charities, which are subject to periodic review.

The following are designated as Category (1) type charities:
• Belvedere Youth Club
• St Vincent de Paul Society (VDP)
• Peter McVerry Trust
• Focus Ireland
• Home Again
• Temple St Children’s Hospital
• Social Diversity Programme
• Kolkata Immersion Programme
• Zambia Immersion Programme
• Wau-Sudan Project
• Oesophageal Cancer Fund

A periodic review, every two years, of the Category (1) Charities by the Committee shall be conducted to ensure that the charity merits the ongoing support of the College. It shall also ensure that adequate notice is given where a decision to modify or discontinue the College’s support for the charity in question is taken.

Where various charities are supported by a College designated programme, the programme leaders must apprise the Committee (i) annually (ii) in writing and (iii) in advance of the distribution of any funds, of the specific identities of such recipient charities.  All funds paid to charities are made by Electronic Funds Transfer (‘EFT’) in line with the College’s preferred method of making payments and in accordance with its payment authorisation procedures.

Category 2 Charities
Commitment to charities falling within category (2) shall be confirmed by the Committee on an annual basis.

Applications for fundraising support under Category (2) shall be assessed, periodically, when received by the Committee.  Applications shall be assessed on a ‘first come, first served’ basis.

Such applications must be made on the appropriate application form which is available HERE.

Categories 3 and 4
Categories (3) and (4) are by definition supported on an ad hoc and case by case basis with the exception of the internal Saint Vincent de Paul collection which takes place on a weekly basis.

Emergency applications falling within Category (3) shall be reviewed and assessed by the Committee.

All activities and events under Category (4) shall be agreed in advance with the Director of Faith and Service Programmes on a ‘first come, first served’ basis.

Use of College Communication Systems
Fundraising for events which are supported by the College may be advertised through the College’s ‘Flexibuzz’ system.  A request for such advertising shall be made to the Director of Faith and Service Programmes.  However, the College communications systems may not be used for fundraising events that are organised by individual students.

Accounting and Accountability for Funds
Monies raised for specific fund-raising activities are received, generally, in the College by means of EFTs.  Where money is received by cheque or cash, the source is identified and receipts are issued either to the person from whom the funds are received or, upon request, to a specifically identified donor.

Details of all income received and expenditure associated with a Charity fund-raising event are sent to the appropriate Charity Co-Ordinator for reconciliation.

All funds received from any authorised fund-raising event and all payments made to any charity are identified and recorded, separately, in the College’s accounts and are accounted for, separately, in the College’s funds.

The College takes no responsibility for individual fund-raising activities.

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